DSA Main 7

Annual & Special Shareholder Meetings

• Liaising with client’s legal counsel and transfer agent to set meeting and record dates for annual and/or special shareholder meetings
• Compliance with corporate securities law relating to registered and beneficial shareholders
• Review of documents to be sent to shareholders
• Arranging for the printing and mailing of shareholder materials
• Booking of meeting venue as well as making catering arrangements
• Review of proxy tabulation data prior to the meeting
• Drafting of Chairman’s script for the meeting
• Attendance at the meeting to record minutes
• Preparation of the shareholder meeting minutes